Description : Receptionist (2 Years Contract). Company : Sephora. Location : Singapore+1 location

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us.

We are united by a common goal - to reimagine the future of beauty.

The opportunity:

At Sephora, our Receptionist/ Admin Assistant is the first point of contact of the office for employees, business partners and visitors. They handle a wide range of inquiries and requests. We are ideally looking for someone who has the passion to play the critical role of being our corporate ambassador – being the first face & interaction point when any visitor sets foot at our office!

Job Responsibilities:

Full spectrum of reception and administrative duties including:

• Managing and keeping track of office security access cards on a daily regular basis for team members/visitors.

• Assist visitors at reception >

  • Acknowledge all visitors promptly

  • Generate Guests Wi-Fi password upon receiving request.

  • Prepare beverages for visitors when necessary

• Greet visitors and answer phone calls at front desk in a friendly, energetic and polite manner

• Handle incoming & outgoing mails/parcels, local and overseas courier services, record keeping, disseminating of posts/letters to respective personnel/department

• Attending to bulky deliveries via cargo lift and notifying the team member of the arrival of deliveries

• Ensure reception area and meeting rooms are kept tidy and neat at all times

• Maintenance of office meeting rooms (seating capacity, refill of stationery items, housekeeping)

• Assist with maintenance of First Aid boxes and storage record of office keys

• Assist in conference call bookings and arrangement when required.

• Liaising with vendor on maintenance servicing for office equipment (eg. photocopier, water dispenser, coffee machine, faulty lighting/doors/windows and any misc. maintenance issues etc)

• Assist and manage with office stationery & pantry supplies (Bi-weekly prepare purchase orders, submit invoice - pantry, coffee, water, disposal, cleaning, florist, stationery, courier, name card)

• Assisting HR team with generating new hires employee badge with photo (onboarding) and managing offboarding employees badge return.

• Ordering of Employee Relations hamper (condolence, newborn and others) upon HR email request

• Seeking IT Support’s help for any technical issues (copier, printer, connection etc) that arise

• Event management and assisting with coordination (logistics for conferences, team parties).

• Other ad-hoc duties as assigned by Admin/HR Manager

Requirements:

• Strong work ethics - uphold punctuality, responsible in attendance and good time & task management skills.
• Able to comply with the required working hours (Mondays to Fridays, 8.30am to 6pm (inclusive of lunch breaks), 5-day work week in office.
• At least 5 years of relevant working experience in a similar field
• Able to handle ambiguity and manage confidential information with integrity
• Good communication skills (both written and spoken), good phone etiquette, customer service-oriented attitude, meticulous and takes initiative.
• Able to physically manage the receipt & placements of cartons/ parcels for courier services”
• Have great sense of urgency and able to multi-task in a fast-paced environment
• Preferably candidates who have completed Higher Secondary Education/ Tertiary Education and have good computer application knowledge (eg., Excel, Words, Power Point, etc.)

While at Sephora, you’ll enjoy...

• The people. You will be surrounded by some of the most talented leaders and teams – people you can be proud to work with.
• The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000 stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.